Wedding Vendor Show Portal - Important Show Information

Next Event

January 29, 2023

Hilton Daytona beach Oceanfront

Boost Your

Exposure!

There are two FREE opportunities for you to boost your exposure at the I Said Yes! Wedding Shows:

Grand Prize Giveaway | $500+ value

Will be given away with grand prizes on stage at the show. Your giveaway must be a stand alone prize.

Have your company name listed on paid social media, all of our event registration sites, tagged in social media, listed on our event program and more when you contribute a giveaway.

VIP Swag Bag Stuffer | Promotional Gift

Only 100 VIP tickets will be sold and you can add a promotional item to the swag bag. We put this swag bag directly in their hand at check in. This item must be a promotional gift, no coupons or flyers.

Top 3 reasons to use your badge/vendor code to invite couples:

Closing Opportunities

Be prepared with contracts and exclusive show deals to close couples who are taking their time to make a decision.

Build Trust by Adding Value

Couples want to book vendors they trust for their wedding. Adding value to them with show tickets builds confidence/trust with no risk or sacrifice on your part.

Boost Your Social Proof

Engage your prospects with a hands-on, face to face approach in front of other couples AND top wedding vendors to boost your social proof and make selling easier.

Schedules

Load-In Schedule

Saturday, January 28, 2023 – Appointment Only

Space is limited at loading dock.

Sign-up time required, See Below.

Sunday, January 29, 2023 – Load-In

7:00am – 11:00am

Appointment Needed to book load-in time.

See Below.

Please be cognizant of the other vendors needing to load-in. Keeping that in mind, you will need to pull into the loading dock, unload your vehicle, then move your vehicle before setting up your booth.

Event Schedule

12:30pm

Registration and Inspiration Gallery opens to attendees / Vendor booth set up is complete

1:00pm

Exhibit Room Opens

2:30pm

Fashion Show

3:30pm

Grand Prize Giveaways in Main Ballroom

4:00 pm

Show Ends

4:15pm

Vendor break-down begins

Break down is prohibited until all guests have cleared the ballroom – this is a safety measure

exhibitor

Information

Included in Your Booth –

Single Booths – 10’ x 10’ space
One (1) 6’ banquet table
White linen for banquet table
Chairs for booth
8’ white pipe and drape (interior booths)

Double Booths – 10’ x 20’ space
Two (2) 6’ banquet tables
White linen for banquet tables
Chairs for booth
8’ white pipe & drape (interior booths)

Important Details –

Additional tables are $20

Hanging custom decor – Pipe and drape is being rented from a vendor just like you. Please follow these rules to protect their inventory.

Thank you for respecting our sponsors!

A vendor break room will be available to all exhibiting vendors. This room will be located in the Orlando IV room and visible on the booth layout.

Vendor

Checklist

Order WIFI!

There is no guarantee your hotspot will work in the exhibit hall. You MUST order WIFI in advance through the hotel. Click link below.

Order form coming soon…

Catering Supplies

Food Vendors! You must provide all of the materials for your booth (utensils, plates, napkins, etc) and all samples must be pre-packaged. The venue and show host will not have any supplies for you.

You may be required to send a Food Waiver to Jeremy@isaidyesfl.com.

Deliveries

Do not have anything delivered to the hotel before Sunday morning. The hotel nor I Said Yes! will be responsible for any deliveries made.

Order Electricity

Electricity for your booth is an additional fee. Power is ordered through the hotel with the link below. Pre-order is preferred.

Order form coming soon…

Trash Cans

If you are supplying food, cake, or doing beauty treatments on the day of the show OR if you think you’ll have trash accumulating at your booth, please bring your own trash can. Show trash cans are not available for private vendor use.

show

Rules

and

Regulations

Music is NOT permitted in the vendor room - you may have low sound on your laptop or phones, but please be respectful of your neighbors.
Sharing materials from non-show vendors is prohibited. Let our show team know if you witness anyone promoting non-show vendors - they will be asked to leave immediately.
Stay at your booth - do not walk the aisles handing out information or stand near doorways - you will be told to go back to your booth.

Be nice to all attendees - you do not want to be the vendor who ignores a bride's mother or BFF - they will remember and WILL NOT hire you.
Do not share your leads list - we seed our list to monitor use - exhibitors who share the attendee list will be subject to substantial penalties.
Do NOT breakdown your booth early. For the safety of all the guests, wait until all guests have cleared the area before breaking down your booth. Also, be at your booth when the couples exit to have one more opportunity for them to see you and remember you.

Directions

Hilton Daytona Beach Oceanfront

100 N Atlanta Ave

Daytona Beach, FL 32118

Forms and

Upgrades

Corner or End of Aisle Placement

$100 in addition to booth cost – Your booth will be on a corner location or end of a row – optimal for reaching a larger number of attendees at once.

Wall or Perimeter Placement

$100 in addition to booth cost – Your booth will be placed against a wall – perfect for photobooths, custom backdrops or booth architecture, and light displays.

Electrical & Internet/WIFI Form

Forms coming soon…

Food Waiver Form

You may be required to send your Food Waiver to Jeremy@isaidyesfl.com.

Have Questions?

We are happy to help you! Reach out to us by filling out the form and we will be in touch with you soon.